Constitution & By-Laws:
Accepted by the KBTCC resident members February, 2000
Approved by the Canadian Kennel Club May, 2000
ARTICLE I
Name and Objects
Section 1. The name of the Club
shall be THE KERRY BLUE TERRIER CLUB OF CANADA, hereinafter referred
to as the "KBTCC" or the "Club".
Section 2. The area of operation
of the Club shall be the country of Canada. This area of operation
does not limit the KBTCC from accepting membership from outside
its area of operation.
Section 3. The objectives of the
KBTCC shall be:
a) to encourage and promote quality in the breeding of purebred
Kerry Blue Terriers;
b) to assist the pet owner in bringing out the best in each
Kerry Blue Terrier;
c) to urge members and breeders to accept the standard of
the breed as approved by the Canadian Kennel Club, hereinafter
referred to as the "CKC", as the only standard of excellence
by which Kerry Blue Terriers shall be judged;
d) to do all in its power to protect and advance the interests
of the breed and to encourage sportsmanlike competition at all
events where Kerry Blue Terriers compete; and,
e) to conduct within the Club's area of operation, under CKC
rules, sanctioned and approved events recognized by the CKC.
Section 4. To support these aims
the KBTCC shall publish a newsletter, known as the "Blue
Notes", a minimum of two (2) times a year, to circulate pertinent
information.
Section 5. The KBTCC shall be
conducted and operate with the intent of not for profit and no
part of any profits or donations to the Club shall inure to the
benefit of any Club member or individual, except that the Club
will be authorized to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance
of its objectives as set forth above.
Section 6. The KBTCC shall not
participate in or intervene in (including the publishing and distribution
of statements) any political campaign on behalf of any candidate
for public or private office; except that nothing in the By-laws
shall prohibit any political activities undertaken by any KBTCC
member.
ARTICLE II
Membership
Section 1. The membership year
of the KBTCC shall be from the First (1st) of January to the Thirty-first
(31st) of December.
Section 2. Membership shall be
open to all individuals interested in furthering the objectives
of the Club and shall consist of anyone whose application for
admission as a member has received approval.
Section 3. The privileges of the
Club as they apply to all members shall mean:
a) the use of publications of the Club;
b) the right to subscribe to a private Internet discussion
list;
c) the right to be listed in the Directory of Breeders; and
d) all those privileges accorded members of the Club as set
forth in these By-laws.
Section 4. There shall be Six
(6) types of membership in the Club, which are described as follows:
a) RESIDENT Membership with all the rights, privileges, and
responsibilities shall be open to all individuals of Canada who
have attained the age of eighteen (18) years, with power under
law to contract.
b) NON-RESIDENT Membership is open to all individuals who
have attained the age of eighteen (18) years. Non-Resident Members
shall enjoy all the rights, privileges, and responsibilities
of the KBTCC except the right to nominate, hold office and vote
for Regional Directors.
c) RESIDENT LIFE Membership shall be accorded automatically
to any member in good standing after they have achieved a total
of twenty (20) years of continuous membership in the Club. Life
Members shall be entitled to all the rights, privileges, and
responsibilities of the KBTCC and shall in addition be exempt
from payment of membership dues.
d) NON-RESIDENT LIFE Membership shall be accorded automatically
to any Non-Resident member in good standing after they have achieved
a total of twenty (20) years of continuous membership in the
Club. Non-Resident Life Members shall be entitled to all the
rights, privileges, and responsibilities of the KBTCC except
the right to nominate, hold office and vote for Regional Directors,
and shall in addition be exempt from payment of membership dues.
e) JUNIOR Membership is open to all individuals who have attained
the age of ten (10) years but not the age of eighteen (18) years.
Junior Members shall enjoy all the privileges of the KBTCC except
the right to nominate, vote, and hold office and shall not count
in the determination of a quorum. After the individual's eighteenth
(18th) birthday, Junior Members may apply for Resident or Non-resident
Membership.
f) HONORARY Membership may be bestowed on members or non-members
of the Club in recognition of special or outstanding service
for the Club, or the community and is granted as a non-voting,
non-office-holding position. An Honorary Member may be nominated
by any member in good standing and elected by a majority vote
of the membership.
Section 5. Membership dues shall
be established from time to time by the Board of Directors, hereinafter
referred to as the "Board", by a two-thirds (2/3) vote,
and advised to the members prior to the ensuing membership year.
Dues for members not residing in Canada shall be subject to a
surcharge to offset the increased postage for KBTCC mailings.
Dues shall be payable on or before January One (1) of each year;
except that new members elected after October One (1) shall be
deemed to be members for the following year. Any member whose
dues are not paid by March First (1st) shall be considered delinquent
and shall be deprived of all privileges, including the right to
vote. Any KBTCC member, whose dues are unpaid as of March Thirty-First
(31st) shall automatically be terminated as a Club member and
must reapply for KBTCC membership.
Section 6. Application for membership
shall be on a form as designated by the Board, which form shall
provide that the applicant agrees to the KBTCC's conditions of
membership. This form shall be completed in its entirety, signed
by the applicant(s), and a current member in good standing as
sponsor, and forwarded with the prescribed dues to the Club for
consideration under the process outlined in Section 8 of this
Article.
Section 7. Any privileges accorded
to an applicant for membership, pending consideration of the application,
shall not obligate the Board to approve the application, and the
Board will revoke any privileges so accorded in the event that
the application is not subsequently approved.
Section 8. The names of the proposed
members will be published in the "Blue Notes" to give
the membership the opportunity to review applicants and comment
in support of, or opposition to, said applicant's membership.
Thirty (30) days after publication, applicants may be elected
at any meeting of the Board. Affirmative votes of two-thirds (2/3)
of the Board shall be required to elect an applicant. Any individual
rejected for membership by the Club will be provided with a written
explanation.
Section 9. Membership may be terminated:
a) by resignation. Any member in good standing may resign
from the KBTCC upon written notice to the Secretary; but no member
may resign when in debt to the Club. Dues obligation are considered
to be a debt to the KBTCC, and they become incurred on the first
day of each official membership year; or,
b) by lapsing. A membership shall be considered as lapsed
and automatically terminated if such members dues remain unpaid
as of March Thirty-First (31st); or,
c) by expulsion. A member may be terminated by expulsion as
provided in Article VIII Section 4 of these By-laws; or,
d) by CKC termination. Termination may occur as a result of
termination of CKC membership as imposed by the CKC's Discipline
Committee.
Section 10. Any member who shall
cease to be a member of the Club, either by resignation or otherwise,
shall have no claim upon or be entitled to participate in any
effects or property belonging to the Club nor to have any part
of their membership dues for the current year returned.
Section 11. Each Resident, Non-resident,
Life or Non-resident Life member present in person at any General,
Annual or Special meeting shall be legally entitled to one vote,
unless delinquent in dues as per Article II Section 5 of these
By-laws or under disciplinary suspension as per Article VIII Section
1 or 3 of these By-laws; except that the election of the Board,
Amendments, and Dissolution shall be decided by written ballot
cast by mail as per Article VI Section 6, Article IX Section 2,
and Article X Section 1 of these By-laws.
Meetings
Section 1. General meetings of
the Club may be convened by order of the President or by the Board
to be held at any date and time and at any place as may be determined,
provided that notice of a General meeting be mailed or otherwise
communicated to each member at least twenty-one (21) days prior
to the meeting.
Section 2. The Annual meeting
of the KBTCC shall be held at such location, on such day in each
year and at such time as the Board may determine, but preferably
in conjunction with the National Specialty. At the Annual meeting
there shall be presented reports of Officers and Committees, a
financial statement of the Club, the auditor's report and such
other information or reports relating to the Club's affairs as
the Board may determine.
Section 3. The members shall,
at each Annual meeting, appoint two (2) members as auditors to
audit the accounts of the KBTCC and present a written report for
publication to the members at the next Annual meeting. The auditors
shall hold office until the next Annual meeting provided that
the Board may fill any casual vacancy in the office of the auditor.
Section 4. Special General meetings
shall be called by the Board on written request of not less than
five percent (5%) of the members of the Club. Notice of a Special
General meeting shall be mailed by the Secretary to each member
at least twenty-one (21) days prior to the meeting and shall contain
sufficient information to permit the member to form a reasoned
decision.
Section 5. No error or omission
in giving notice of any Annual, General or Special meeting or
any adjourned meeting of the members of the Club shall invalidate
such meeting or make void any proceedings taken thereat and any
member may at any time waive notice of any such meeting and may
ratify, approve, and confirm any or all proceedings taken thereat.
For purpose of any meeting or otherwise, the address of the member
shall be his last address recorded on the books of the Club.
Section 6. A quorum for General,
Special, and Annual meetings shall consist of nine (9) members
present in person, including at least three (3) members of the
Board, and no meeting shall be considered legal unless there is
a quorum.
Section 7. Meetings of the Board
may be convened by the President or any two (2) Officers of the
Club at any time and place a minimum of four (4) times a year,
provided that notice of any meeting of the Board shall be mailed
or otherwise communicated to each Director not less than twenty-one
(21) days if mailed and not less than two (2) days if otherwise
communicated before the meeting is to take place. No error or
omission in giving notice of any meeting of the Board or any adjourned
meeting of the Board shall invalidate such meeting or make void
any proceedings taken thereat and any member of the Board may
at any time waive notice of any such meeting and may ratify, approve
and confirm any or all proceedings taken or had thereat.
Section 8. A quorum for Board
meetings shall consist of five (5) members of the Board present
in person, or as described in Section 9 of this Article.
Section 9. Board meetings may
be conducted by mail, e-mail or Internet communication through
the Secretary, or by facsimile or telephone conference calls and
an Officer or Regional Director participating in such a meeting
by such means is deemed to be present at the meeting.
Section 10. At all meetings of
the Club, every decision shall be determined by a majority vote
of members present in person unless otherwise specifically provided
by these By-laws, with the method of voting determined at the
onset of a meeting.
Section 11. Any member of the
Club shall have the right to attend any regular meeting of the
Board.
Section 12. Upon approval, minutes
of all meetings shall be distributed with the "Blue Notes"
and posted to the KBTCC web site.
ARTICLE IV
Board of Directors
Section 1. The Board of Directors,
shall be comprised of the Officers of the Club (President, First
Vice-President, Second Vice-President, Secretary and Treasurer)
plus six (6) Regional Directors representing five (5) regions
across Canada; the five (5) regions being: British Columbia, the
Prairie Provinces (Alberta, Saskatchewan, Manitoba), Ontario,
Quebec, and the Atlantic Provinces.
Section 2. The Regional Directors
of the Club must reside in and are nominated and elected by the
members residing in each respective region as defined in Section
1 of this Article.
Section 3. The KBTCC shall elect
one (1) Regional Director from British Columbia, the Prairie Provinces
(Alberta, Saskatchewan, Manitoba), Quebec and the Atlantic Provinces
and two (2) Regional Directors from Ontario.
Section 4. The Board shall serve
as such without remuneration and no Officer or Director shall
directly or indirectly receive any profit from his position as
such; provided that a Director may be paid reasonable expenses
incurred by him in the performance of his duties.
Section 5. The affairs of the
KBTCC shall be managed by the Board, who may exercise all such
powers and do all such acts and things as may be exercised or
done by the Club and are not by the By-laws expressly reserved
for the membership.
Section 6. The Board shall perform
the duties prescribed by these By-laws and by the parliamentary
authority adopted by the Club.
Section 7. The KBTCC shall remove
from its Board any individual who is deprived, suspended, debarred,
expelled, or whose membership has been terminated by the CKC's
Discipline Committee, or if any similar action has been taken
by any other recognized registering body.
Section 8. Any vacancies occurring
on the Board during the term of office shall be filled for the
remainder of the term by a member appointed by a majority vote
of all the then remaining Board members; except that a vacancy
in the office of President shall be filled automatically by the
First Vice-President, with the resulting vacancy filled by the
Second Vice-President.
Section 9. Each person who shall
serve as a KBTCC Officer or Director shall be indemnified by the
KBTCC against all costs and expenses incurred by, or imposed upon,
such Officer or Director in connection with or resulting from
any action, suit, or proceeding to which the Officer or Director
is, or may be made, a party by reason of such Officer or Director
being or having been an Officer or Director of the KBTCC. Notwithstanding
the forgoing, however, the indemnification shall not apply where
the Officer or Director shall be finally adjuted to be liable
by reason of having been negligent or guilty of misconduct or
otherwise derelict in the performance of his duties. The rights
of indemnification herein provided shall not be exclusive of other
rights to which such person may be entitled as a matter of law.
Section 10. The Board may accept
on behalf of the Club any contribution, donation, gift, bequest
or devise for any general or special purposes of the Club. The
acceptance shall be reported to the members in writing.
Section 11. The Officer's duties
shall include, but may not be limited to:
a) the President shall have the duties and powers normally
appurtenant to the office of President in addition to those responsibilities
specified in these By-laws, and shall be ex officio a member
of all committees. In all matters affecting the Club, the President
shall be deemed to be an agent of the Club acting under authority
and at the express intention and direction of the Board, and
shall sign all contracts, documents or instruments in writing
as require his signature.
b) the Vice-Presidents, in their order, shall in the absence,
or incapacity of the President, perform the duties and exercise
the powers of the President, and shall perform such other duties
as shall from time to time be imposed upon them by the Board.
c) the Secretary shall keep a record of all meetings of the
Club and the Board and shall be the custodian of its records
and property, except those specifically assigned to others. He
shall give or cause to be given notice of all meetings of the
members and the Board, notice of new members election to membership,
and notice to Officers, Directors, and Committees of their election
or appointment. He shall conduct the general correspondence of
the Club under the supervision of the President. He shall keep
a roll of the members of the Club with their addresses, telephone
and facsimile numbers and e-mail addresses, and carry out such
other duties applicable to the office as prescribed by the parliamentary
authority adopted by the Club.
d) the Treasurer shall have the custody of the funds of the
Club and shall keep full and accurate records of all assets,
liabilities and disbursements of the Club. He shall disburse
the funds of the Club as may be directed by proper authority
taking proper vouchers for such disbursements, and shall report
at every meeting an accounting of all the transactions not previously
reported and a statement of the financial position of the Club.
He shall also perform such other duties as may be from time to
time directed by the Board.
Section 12. The same person may,
at the discretion of the Board, hold the offices of Secretary
and Treasurer for the ensuing term of office; provided that this
combination of offices be made only if there are not separate
candidates for each position.
Section 13. The Regional Directors
shall submit a minimum of one (1) article for the "Blue Notes"
annually, be responsible for any Specialty and Booster authorized
by the KBTCC for their region and approved by the CKC or an all-breed
club, as required, and be a liaison for the Club's members, old
and new, in their region.
ARTICLE V
Finances
Section 1. The fiscal year end
of the KBTCC shall be December Thirty-first (31st).
Section 2. The Club shall deposit
all monies due or belonging to the Club in a separate and independent
account in the name of the Club in any appropriate financial institution
approved by the Board, which funds may only be paid out by cheques
jointly signed by any two of the following officers: Treasurer,
President and Secretary.
ARTICLE VI
Club Year, Voting, Nominations, Elections
Section 1. The Club year shall
be from adjournment to adjournment of the Annual meeting.
Section 2. The Board's term of
office shall be for two (2) years from the adjournment of the
Annual meeting at which they were elected and until their successors
have been duly elected or appointed. A member of the Board whose
term of office has expired shall be eligible for re-election.
Section 3.
a) Each OFFICER (President, First Vice-President, Second Vice-President,
Secretary and Treasurer) shall be elected on the vote of Resident,
Resident Life, Non-Resident, and Non-Resident Life members of
record as of the date the membership roster is created in the
election year. Voting by proxy shall not be permitted.
b) Each REGIONAL Director shall be elected on the vote of
Resident and Resident Life members of record residing in each
respective region as of the date the membership roster is created
in the election year. Voting by proxy shall not be permitted.
Section 4. On or before April
Fifteen (15) in each election year nomination forms as approved
by the Board shall be mailed to all Resident and Resident Life
members of record. The Chairman of the Tellers, who is appointed
by the Board, must receive these forms on or before the deadline.
The Chairman of the Tellers shall procure the acceptance in writing
of each nominee.
Section 5. All nominees for Officers
and Regional Directors shall be Resident or Resident-Life members
of the KBTCC and CKC regular members in good standing.
Section 6. The Chairman of the
Tellers shall prepare official ballots, a non-identifying envelope
marked "Ballot", and mail them with a self-addressed
return envelope to each member entitled to vote. The ballots are
to be unsigned and sealed in the non-identifying envelope. This
envelope is then to be placed in the return envelope with the
member's name and address on the face of the return envelope for
verification of eligibility to vote. The ballots must be returned
by June Twenty (20) to be valid; provided that a minimum of twenty-one
(21) days return period for ballots is maintained.
Section 7. For all Officer and
Regional Director positions a plurality vote shall elect.
ARTICLE VII
Committees
Section 1. The Board shall appoint
such Committees as it shall deem necessary from time to time and
such person(s) shall have such authority and shall perform such
duties as shall be prescribed by the Board at the time of appointment.
Section 2. Each Committee so appointed
shall make reports to the membership on an annual basis, with
written reports to the KBTCC Board when requested by the Board.
Section 3. Committee members shall
serve as such without remuneration; provided that committee members
may be paid reasonable expenses incurred by them in the performance
of their duties.
Section 4. Any Committee appointment
may be terminated only by a majority vote of the Board whereupon
written notice shall be sent to the terminated appointee; and
the Board may appoint a successor(s) to such member whose appointment
has been terminated.
ARTICLE VIII
Discipline
Section 1. Any member of the club
who is suspended, debarred, deprived, expelled, or whose membership
has been terminated by the CKC Discipline committee, shall be
suspended from the privileges of the Club for a like period.
Section 2. Any member may prefer
charges against a Club member for alleged misconduct prejudicial
to the best interests of the KBTCC or the Kerry Blue Terrier breed.
Written charges with specifications shall be filed in duplicate
with the Secretary with a deposit of Fifty dollars ($50.00), which
deposit shall be forfeited if the Board, following a hearing,
does not sustain such charges.
The Secretary shall promptly send a copy of the charges to
each Board member and the Board shall first consider whether the
actions alleged in the charges, if proven, might constitute conduct
prejudicial to the best interests of the KBTCC or the Kerry Blue
Terrier breed. If the Board considers that the charges do not
allege conduct that would be prejudicial to the best interests
of the KBTCC or the Kerry Blue Terrier breed, it may refuse to
entertain jurisdiction and the deposit shall be returned to the
preferring member. If the Board entertains jurisdiction of the
charges, it shall fix a hearing date, time, and location to be
heard by the Board not less than three (3) weeks, or more than
six (6) weeks, thereafter. The Secretary shall promptly send one
copy of the charges to the accused member by registered mail together
with a notice of the hearing date, time, and location and an assurance
that the defendant may appear in his own defence and bring witnesses
if the defendant wishes.
Section 3. The Board shall have
complete authority to decide whether counsel may attend the hearing,
but both complainant and defendant shall be treated uniformly
in that regard. Should the charges be sustained after hearing
all the evidence and testimony presented by the complainant and
defendant, the Board may, by a majority vote of those present,
reprimand or suspend the defendant from all privileges of the
KBTCC for a period up to one (1) year from the date of the hearing,
or until the next Annual meeting that occurs after the time that
the suspension is issued. If the Board deems that punishment insufficient,
it may also recommend to the membership that the penalty be expulsion.
In such a case, the suspension shall not restrict the defendant's
right to appear before his fellow members at the ensuing KBTCC
Annual meeting which considers the expulsion recommendation of
the Board. Immediately after the Board has reached a decision,
its findings shall be put in written form and filed with the Secretary.
The Secretary, in turn, shall notify each of the parties of the
decision and penalty, if any.
Section 4. Expulsion of a member
from the KBTCC may be accomplished only at the Annual meeting
of the KBTCC following a hearing and upon the recommendation of
the Board as provided in Section 3 of this Article. The defendant
shall have the privilege of appearing in his own behalf although
no evidence shall be presented at this meeting. The President
shall read the charges and the findings and recommendations, and
shall invite the defendant, if present, to speak in his behalf.
The members shall then vote by secret ballot on the proposed expulsion.
If expulsion is not o voted, the maximum one-year suspension shall
stand.
Section 5. The Board of Directors
shall not be liable for the decisions rendered, put into effect,
or published as provided for in these By-laws, nor any action
or related costs incurred pertaining to same.
ARTICLE IX
Amendments
Section 1. Amendments to the Constitution
and By-laws or to the Standard for the Breed may be proposed by
the Board or by written petition to the Secretary signed by a
Resident, Non-Resident, Life or Non-Resident Life Member.
Section 2. Amendments so proposed
shall be mailed to each eligible member accompanied by a ballot
on which he may indicate his choice for or against the action
to be taken. The ballot must be returned to the Secretary, or
designee. The favourable vote of two-thirds (2/3) of the Resident,
Non-Resident, Life and Non-Resident Life Members shall be required
to effect any such amendment.
Section 3. No amendment to the
Constitution and By-laws or to the Standard for the Breed that
is adopted by the KBTCC shall be enforced or acted upon until
it has been approved by the CKC.
Section 4. When the Constitution
and By-laws is amended and approved it shall be the responsibility
of the Secretary to send a copy to all members.
ARTICLE X
Dissolution
Section 1. The Club may be dissolved
at any time by providing to the CKC written documentation signed
by not less than two-thirds (2/3) of the Resident, Non-Resident,
Life and Non-Resident Life Members of the KBTCC who are in favour
of this decision; proxy voting is not permitted. In the event
of dissolution of the Club, other than for the purposes of reorganization,
whether voluntary or by operation of law, none of the property
of the Club, nor any proceeds thereof, nor any assets of the Club
shall be distributed to any members of the Club. After payment
of the debts of the Club, its remaining property and assets shall
be given to one or more charitable organization(s) selected by
the Board for the benefit of dogs; provided that any recipient
organization qualifies as an exempt organization within the meaning
of the Income Tax Act.
Section 2. All Challenge Trophies
shall be returned to their original donators when possible and
all Perpetual Trophies shall be donated to other Canadian KERRY
BLUE TERRIER Clubs, or Canadian GROUP FOUR Clubs to be offered
at their shows.
ARTICLE XI
Order of Business
Section 1. At Annual and General
meetings of the KBTCC, the order of business so far as the character
and nature of the meeting may permit, shall be as follows:
Call to Order
Reading and Approval of Minutes
Reports of Officers
Reports of Committees
Special Orders
Unfinished Business
New Business
Adjournment
Section 2. At meetings of the
Board of Directors the order of business, unless otherwise directed
by a majority vote of those present, shall be as follows:
Call to Order
Reading and Approval of Minutes
Unfinished Business
New Business
Adjournment
ARTICLE XII
Parliamentary Authority
Robert's Rules of Order, Newly Revised shall govern the proceedings
of the KBTCC except in such cases as are covered by these By-laws
and Special rules adopted by the KBTCC.
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